.png){kind=small}
1. Purpose
The purpose of this policy is to establish guidelines for preventing, detecting, and responding to criminal activity within the company. The policy aims to protect the business, its employees, assets, and reputation from unlawful activities.
2. Scope
This policy applies to all employees, contractors, vendors, and visitors within company premises or involved in company activities, both on-site and remotely.
3. General Crime Prevention Principles
Zero Tolerance Policy: The company maintains a zero-tolerance stance on criminal behavior, including theft, fraud, bribery, harassment, and any violation of local or international laws.
Employee Responsibility: Employees are responsible for upholding company policies, maintaining a safe work environment, and reporting any suspicious behavior or criminal activity immediately.
Confidential Reporting: The company provides a confidential, anonymous Google form for employees to report concerns. Retaliation against employees who report criminal activity is strictly prohibited.
Collaboration with Authorities: The company will fully cooperate with law enforcement in investigating criminal activities that occur within the organization or affect it directly.
4. Fraud Prevention Policy
Internal Controls: The company has established protocols to prevent irregular activities, including systems to log and monitor transactions and activities. These logs allow for regular reviews, making it possible to detect and investigate any illegal activity or suspicious behavior. Necessary measures, such as requiring management approvals for significant transactions, are in place to maintain oversight without causing significant disruption to operations.
Whistleblower Protection: Employees who report suspected fraud will be protected under the company’s whistleblower policy. Investigations will be conducted confidentially to protect both the whistleblower and the accused.
5. Anti-Bribery and Corruption Policy
Prohibition of Bribes: Offering, giving, soliciting, or accepting bribes in any form is strictly prohibited. Employees and third parties must comply with all local and international anti-bribery and anti-corruption laws.
Gifts and Entertainment: Employees may only accept gifts or entertainment that comply with company policy and do not create conflicts of interest. Any gift above a certain value (as defined by the company) must be reported and logged.
6. Harassment and Workplace Violence Prevention
Zero Tolerance for Harassment: The company strictly prohibits harassment, bullying, and any form of workplace violence. Employees are encouraged to report any incidents of harassment immediately.
Training and Awareness: The company will conduct regular training on recognizing and preventing harassment and violence in the workplace.
Conflict Resolution: The Human Resources department will manage conflict resolution procedures, ensuring that investigations are conducted fairly and confidentially.
7. Supply Chain and Vendor Management
Due Diligence: The company will conduct thorough due diligence on all suppliers and vendors to ensure they comply with applicable laws and ethical standards.
Contract Clauses: All contracts with vendors and suppliers must include anti-bribery, anti-corruption, and crime prevention clauses.
Monitoring and Auditing: The company will monitor supplier and vendor activities regularly to ensure compliance with contractual obligations and legal requirements.
8. Disciplinary Actions
Consequences of Violations: Any employee found engaging in or facilitating criminal activity, will face disciplinary action, which may include termination of employment and legal action.
Reporting Violations: Employees have a duty to report known or suspected violations of this policy. Failure to report or attempts to cover up criminal behavior will also result in disciplinary measures.
9. Monitoring and Evaluation
Regular Reviews: The company will regularly review its crime prevention policies and mechanisms to ensure they are effective and up to date. This review will not require external auditors and will be managed internally.
Continuous Improvement: Based on audit results and feedback, the company will adjust its crime prevention strategies and policies as necessary to adapt to new risks and threats.
Comments